What is a record search?
A record search is a search of Vital Statistics' birth, marriage, death or stillbirth records to find out if an event is registered with Alberta Vital Statistics.
- Anyone may request a record search, there are no eligibility requirements.
- When the search is completed, a search letter is produced for the applicant.
- A record search letter only confirms whether Alberta Vital Statistics does or does not have a record of the event. No other information is ever released.
Searches are conducted using the year of the event and the name of the person whose record is being searched. Searches are automatically conducted for a three year period, one year in advance of the date and one year after the date provided.
What if I only have limited information about the event?
- All the information on an application must be completed as it is required for Vital Statistics to find the record.
- When all the information cannot be provided, include a letter with your application explaining why the information required on the application form cannot be provided.
- A person's name (to which the record belongs) and the date of the event must be provided for a record to be found.
- When the exact date of an event is unknown, minimally provide the year you believe the event occurred.
How can I obtain an application?Depending on where you are, complete one of the following application forms.
- Persons ordering from within Alberta use - Application for Ordering Birth, Stillbirth and Marriage Documents (pdf) or Application for Ordering Death and Legal Change of Name Documents (pdf)
- Persons not ordering from within Alberta use - Registry Connect Application for Certificate / Documents (pdf)
How do I submit an application?Submit your application according to where you are.
- Persons in Alberta must apply in person at a Registry Agent office. For additional information about registry agents, please contact:
Other Areas (Alberta only): 310-0000, then dial 780-427-7013
- Persons not in Alberta must apply through Registry Connect.
How much do certificates / documents cost?
In addition to the Alberta government fee, registry agents and Registry Connect are authorized to charge a service fee.
How will a certificate / document be delivered?
- Certificates/documents are mailed to the person who ordered the certificate/document.
- For special arrangements and/or rush service options, discuss this with the Registry Agent or Registry Connect, as is applicable.
- Certificates/documents are not sent C.O.D.
How long does it take to process an application?
Once a registry agent or Registry Connect submits a request, it is usually processed within two to three business days provided no additional information is required. If all the required information is not supplied on the application form, your request may be delayed.