Record Search


What is a record search?

A record search is conducted through the Vital Statistics database system and allows someone to find out if an event took place in Alberta. There are no eligibility requirements to request a search of an event. A search letter only confirms that according to the Alberta Vital Statistics office an event is or is not recorded based on the information provided by the client. No actual information of the event is provided.

Searches are conducted by the year of the event and the name of the person whose record is being searched. Searches are conducted within a consecutive three year time frame and it is up to the applicant to provide the time period they would like searched.

Who can apply for a record search?

There are no eligibility requirement to request a search of an Alberta event record. However, if a record is found and further confirmation of information is required, the individual applying for a certificate or document must show that they are eligible (pdf). 

What kind of documents are available to order?

Alberta Vital Statistics will produce a search letter that confirms whether a record was found within the dates specified on the request. A common search letter will indicate that Alberta Vital Statistics does or does not have a record of the event within the time period requested by the applicant.

What kind of information is required on an application?

It is advisable to provide Vital Statistics with as much detail and information possible about the event to increase the chances of locating a record within the database system. A name and year of the record in question must be provided. If the exact date of an event is unknown, provide a range of dates to search as all Vital Statistics events are filed in chronological order. Searches automatically include the year before and the year after a given date.

How can I obtain an application?

Alberta Residents - Application for Birth, Stillbirth and Marriage Documents (pdf)

Alberta Residents - Application for Death and Legal Change of Name Documents (pdf)

Non-Alberta Residents - Registry Connect Application for Vital Statistics Documents (pdf)

How do I submit an application?

Alberta Residents must apply through the Registry Agent Network, either in person or in writing. For additional information about registry agents, please contact:

Edmonton: 780-427-7013
Other Areas (Alberta only): 310-0000, then dial 780-427-7013
Outside Alberta: 780-427-7013
Non-Alberta Residents may apply through Registry Connect (pdf).

How much do certificates/documents cost?

In addition to the government certificate fee, registry agents are authorized to charge a service fee.

Alberta Residents - must apply through the Registry Agent Network for the following services and payment details:

  • Certificates or Photocopies of Registration

  • Marriage Licenses

  • Legal Change of Name Certificates

  • Genealogical Searches and Search Letters

Non-Alberta Residents - contact Registry Connect (pdf) for the following services and payment details:

  • Certificates or Photocopies of Registration

  • Genealogical Searches and Search Letters

How long does it take to process an application?

Once a registry agent  submits a request or the Vital Statistics office receives an application, it is usually processed within two to three business days provided there is no additional information required.

How will the certificate/document be delivered?

Documents are mailed to the address of the person who is making the application. It is advisable to contact a Registry Agent or  Registry Connect for special arrangements and/or rush services options.

Note: Documents will not be returned C.O.D.